Your Colleague is Flying to the Meeting by Plane From Another Country

Your Colleague is Flying to the Meeting by Plane From Another Country. You have arranged an airport pick-up, hotel accommodation and planned his / her meeting. Write a letter to your colleague. In your letter

  • Tell me when and where you will meet him/her
  • Explain where he/she will stop
  • Tell him/her about other arrangements you have made.

Dear Nilima Viswanathan,

I am excited to hear that you are flying to attend our meeting here. I hope you will have a comfortable journey. I would like to inform you that I have made arrangements for your airport pick-up, hotel accommodation, and your meeting schedule.

Our team will pick you up from the airport at 8:00 AM on 3/6/2023 . Please proceed to the international arrivals terminal and our team will be waiting for you with a placard displaying your name. From there, we will take you to the hotel where you will be staying.

You will be staying at the Hotel ABC located in the heart of the city. This hotel is renowned for its comfortable accommodations and excellent customer service. Your room has been booked for three nights, starting from 4/6/2023. I have personally ensured that your room has all the necessary amenities to make your stay as comfortable as possible.

As for the meeting schedule, we have planned it for the afternoon of your arrival day at our office premises. I have also arranged for a conference room equipped with all necessary equipment for the meeting. Our team will be there to assist you with anything you may require during the meeting.

In addition, I have included a list of places to visit during your free time. You can experience the local culture by visiting the famous landmarks and trying out the local cuisine. I am sure you will have a great time exploring the city.

Please let me know if you have any queries or need any further assistance. I look forward to meeting you soon.

Best regards,

Lata Samir Sharaf

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