Write a Letter to a Hotel Manager in Another City About a Upcoming2-Day Business Trip

Write a letter to a hotel manager in another city about a upcoming2-day business trip for you and your colleagues. In your letter, you should tell:

  • Introduce yourself and your colleagues.
  • Give information about the business meeting.
  • Tell other requests you might have.

Dear Mr. Manager,

I hope this letter finds you well. My name is Manjeet , and I am writing on behalf of ABC Company . My colleagues and I will be visiting your city for a two-day business trip, and we have chosen your esteemed hotel for our stay. I am writing to provide some information about our visit and to discuss a few additional requests that we may have.

There will be a total of five people, including myself, attending the trip. We all work for ABC Company in various capacities, ranging from marketing to product development. Our primary purpose for this trip is to attend a crucial business meeting with one of our key clients in your city. The meeting is scheduled to take place on 4/6/2023 and is expected to last for the majority of the day.

As we prepare for our stay at your hotel, we have a few specific requests that we hope you can accommodate. Firstly, we require a quiet meeting room with a projector and a screen for a pre-meeting discussion on the evening of our arrival. Secondly, we would appreciate it if you could arrange for an airport pick-up and drop-off service for our group. Lastly, due to dietary preferences, we would like to know if there are any vegetarian and vegan meal options available at your hotel’s restaurant.

We are looking forward to a comfortable and productive stay at your hotel. If you need any further information or clarification, please do not hesitate to contact me via email or phone. Thank you in advance for your assistance, and we hope to have a memorable experience at your establishment.

Yours sincerely,

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