Your Colleague Is Flying to the Meeting by Plane From Another Country

Your colleague is flying to the meeting by plane from another country. You have arranged an airport pick-up, hotel accommodation and planned their meeting. Write a letter to your colleague. In your letter

Tell me when and where you will meet him/her
Explain where he/she will stop
Tell him/her about other arrangements you have made.

Hi John,

I hope you are doing great,

I want to bring to notice that about meeting arrange next week in our office.

We have arranged for your airport pick up in Ubber, and once you have reached the airport and come out, then tell your name to cab driver no – GJ-01-1288 so he will drop you at the hotel. Furthermore, arranged your accommodation at the Sayaji Hotel, Ahmadabad, which is 2 km away from the airport, famous for its hospitality and food, so I am sure you will enjoy your stay. Additionally, just for your information, the room number is 201; once you reached the hotel, then tell your name there, then they will provide you with a key to your room. The hotel we have booked your room is five stars. Our meeting starts at 9.30 am so ready at 8.30 am, I will come to your hotel and joined you for breakfast from there we both will go to the office together for a meeting and then, in the evening I will drop at your room.

We have invited our stakeholders, the CEO, to this meeting, which is very important for our organization.